Despite of clear direction from BoG, NIPER administration decided not to follow a time table for preparation and submission of Annual Accounts, so that finds can be diverted at will
MINUTES OF THE 39TH MEETING OF THE BOARD OF GOVERNORS HELD ON 25-06-2003
Members Present :-
01. Dr.R.A.Mashelkar, DG/CSIR
02. Sh.Sharad Gupta, Jt.Secy.(PI), DCPC/GOI
03. Sh.Ashwani Kumar, DCGI(I/C)/N.Delhi.
04. Dr.S.K.Brahmchari, Director, IGIB/N.Delhi
05. Ms Anita Bansal, CA & Director (Finance), DCPC/GOI: Representing FA, DCPC/GOI
06. Sh.G.Wakankar, Ex.Director, IDMA
07. Dr.Nitya Nand, Lucknow
08. Dr.Harkishan Singh, Chandigarh
09. Dr. R.K.Nayak, Bhubneshwar
10. Dr.C.L.Kaul, Director, NIPER : Member
11. Sh.Subrata Sarkar, Registrar, NIPER : Secretary
Leave of absence received from (1) Dr.C.M.Gupta, Director, CDRI, Lucknow,(2) Sh. S.K.Sharma, Director, PGIMER, Chandigarh, (3) Dr.N.H.Antiya Director, FMR, Mumbai, (4) Secretary, Technical Education, Punjab (5) Dr D.S.Brar, MD, Ranbaxy was recorded.
39.11 TO APPROVE AUDITED ACCOUNTS FOR THE YEAR 2001-2002.
Approved. However, for future guidance the Ministry representative requested NIPER to follow a time table for preparation and submission of Annual Accounts as under:-
1. Appointment of Chartered Accountant -31st March every year.
2. Compilation/finalization of accounts by the Institute-30th June every year.
3. Accounts are to be certified by the Internal Auditors of the Institute by July Every year.
4. Forwarding of the approved statement of account to AG, Punjab for audit/certificate within15 days on receipt from Internal Auditor of the Institute.
5. Presentation of BOG for approval - in the first meeting to be held after receipt of audit report and certificate from AG, Punjab.
6. Hindi translation/printing of statement of accounts - within one month of approval of BOG.
7. Sending the Statement of Accounts to Ministry- within 15 days of the printing of report.
8. Forwarding of the Statement of Accounts by the Ministry to the Lok Sabha/Rajya Sabha Secretariat for laying – During session within 15 days of receipt of Statement of Accounts from the Institute, During Inter-Session - immediately at the start of the session.
However these steps were never followed leading to Loss/ misappropriation of 607.26 lakh Exchequer money during the year 2009-10 alone.
Part II A Serious Irregularities
Loss of interest
Loss of interest due to improper planning of purchase of imported equipments
Part II B Other Irregularities
Non levy of penalty
Irregular purchase of imported equipments
Incorrect fixation of Pay
Blockage of funds in purchase of imported equipments